On Monday-Wednesday morning this week, retired Milligan College Biology Professor Julia Wade returned to the Library with Jake, her certified therapy dog, to help students relax over their impending or completed final exams. Jake was last here during Fall Final Exam Week. And once again, he was a hit with students.
When Jake first arrived on Monday morning, Mary Jackson, our Research and Instruction Librarian called out: “Jake is in the building!” and a bunch of students immediately got up from their study tables and streamed into the Welshimer Room. One student said later she thought she had done poorly on one of her finals, but after spending ten minutes with Jake she said she felt much better. Another student tweeted: “Therapy dogs should come to the library every day,” and included an Instagram photo of Jake. One of our library student workers wasn’t able to come visit with Jake. “I was so sad to have missed him!”
That’s quite an endorsement. Thank you so much Jake and Professor Wade for taking the time to visit with us!
On May 31, 2014, beloved staff member of the Milligan College Library, V. June Leonard will be retiring after nearly 31 years. The occasion was marked by a reception (shared by fellow Milligan College retirees, Professors Gary Leek (Biology) and Carolyn Woolard (French/Spanish)) in the atrium of the Gregory Center for the Liberal Arts, on Thursday, April 24. Present to participate at this auspicious occasion were many Milligan faculty, staff, and students, President Bill Greer, former Director of the Library Steve Preston, and members of June’s family.
June began working in the Library on July 1, 1983 as Office Manager. She was eventually promoted to Technical Services Manager and put in charge of library cataloging and acquisitions, a position she holds to the present. June is quiet and unassuming, but she has had a unique impact on students–especially those who work in the Library–by the way she engages with them and takes authentic interest in their lives. June’s employment career at Milligan College actually extends back to 1963 (through 1978), serving in various secretarial roles on campus. June’s dedication was recognized by the Milligan College community in May 2000, through the conferral of the Fide et Amore award for distinguished service.
Regarding her work in the Library, Director of Library Services Gary Daught stated: “The library world has completely changed during June’s tenure. But she never resisted change or fell back defensively on old ways of doing things. I was (and am) continually amazed at June’s consistently high level of interest, engagement, and her willingness to keep up-to-date and learn new things. June is a unique treasure. We are going to miss her.”
June was the recipient of an additional honor at Thursday’s reception. In November 2013, the Library announced the successful completion of its Million Pennies Campaign, having raised $10,000 to apply toward renovation projects. This donor level allowed for a naming of a study space in the Library. Originally, the plan was to arrange a vote for the naming opportunity. But when word of June’s retirement became known, it was obvious what the study space should be named. On hand at the reception was Vice President for Institutional Advancement Jack Simpson to present June with the plaque that will be hung at the entrance of the study space on the main floor of the Library. Director Gary Daught indicated that the funds raised in the Million Pennies Campaign will be used to purchase individual study carrels throughout the Library that will completely replace old existing carrels and match other furniture purchased in recent years.
When asked for her reaction to this recognition and reflections on her upcoming retirement, June responded: “How do you summarize your feelings or emotions in reflecting upon 45 years of service with Milligan College? I have had so many wonderful experiences and interactions with administration, faculty, staff and students. I leave Milligan not being able to express in words my appreciation for the recognition the College has given me–the Fide et Amore award in 2000, the 2013 Student Appreciation Award, and now the Library has announced that a plaque is to be placed in a library study room in my honor, which came as a result of the Million Pennies Campaign.
“I lived in Johnson City my entire life. When I first came to Milligan College to work in 1963, I had never been on the Milligan campus. Once I came, I never wanted to leave. I knew this was the place for me. The best part has been that I could have a small part in Milligan’s commitment: ‘Christian Education, the Hope of the World.’”
The poster announcing the P.H. Welshimer Memorial Library’s Fourth Annual Edible Books Festival on Monday-Tuesday, April 7-8, 2014 added the tagline “A Spring Tradition.” Based on the turnout of entries and persons coming into the library to vote and subsequently partake of the goodies the tagline definitely proved apt. This year we had 21 submissions, over 160 votes were cast for each of four entry categories, and by the early afternoon on Tuesday almost everything had been reduced to crumbs (we lost count of the number of tasters after 96 paper plates that had been put out were gone). Participation in the Edible Books Festival was enhanced again this year with submissions from Freshman Humanities creativity projects.
The mood was festive and celebratory as students, faculty, and staff streamed into the Welshimer Room just off the library main lobby to participate. Special thanks goes out to Mary Jackson (Research and Instruction Librarian) and Meredith Sommers (Information Resources Librarian & College Archivist) for organizing this year’s festival. Gary Daught (Director of Library Services) designed the poster and event banner.
Funniest/Punniest: A Farewell to Arms (Ernest Hemingway) by Mary Jackson
Most Creative: Much Ado About Nothing (William Shakespeare) by Lucy Gaudiano
Tastiest: The Monster’s Book of Monsters (from Harry Potter and the Prisoner of Azkaban by J.K. Rowling) by Alicya Suit
Overall Favorite: The Cat in the Hat (Dr. Seuss) by Grace Jackson
The Aftermath: Books reduced to tasty crumbs!
The Library played host to some very special guests on Monday-Wednesday of Finals Week. Jake, a certified therapy dog and his owner/handler, retired Milligan College Biology Professor Dr. Julia Wade, were here for three mornings last week to help students cope with the potential stresses of final exams.
“In recent years, therapy dogs have been popular in educational settings,” says Dr. Wade. “Children who have trouble reading aloud in front of a class can read to a therapy dog without fear or anxiety. The dog does not judge or talk back, and is an excellent listener. They are counselors with fur! In 2009, colleges and universities started using therapy dogs to relieve stress in students studying for final exams.”
Jake is a Golden Retriever certified through Therapy Dogs International. He also passed the test to become an American Kennel Club Canine Good Citizen. Jake and Dr. Wade have been involved in this rewarding mission for about three and a half years.
“I wanted to combine my love of dogs with a respect and admiration for those in the medical profession by volunteering to visit hospital patients who might need an emotional lift. God’s Word teaches us that it is important to help those who are in need. About a month ago, I visited a lady from ETSU who said that they sometimes had therapy dogs come to their library the week of final exams to de-stress students preparing for those exams. It occurred to me that Jake might come to Milligan College for an hour or two during exam week and let the students pet him.”
“I am so glad that Dr. Wade contacted us about having Jake come to Milligan College,” said Gary Daught, director of the library. “He was an instant hit with the students! I hope Jake will come back and visit us again–maybe at the end of Spring semester.”
As we considered how the Library might participate in this year’s Homecoming weekend celebration (October 25-27, 2013), we stumbled upon a wonderful idea from the Claremont (California) Colleges Library. They have developed a “repurposed book art contest” called RE:BOOK. The RE:BOOK contest was conceived to “[invite] students to submit projects made from worn-out books and other forms of cast-off paper.” The planners posed a question as the basis of RE:BOOK: “When does a book outlive its intended use, and what (legitimately) happens next?”**
We weren’t (at this stage) so much interested in delving into a philosophical conversation about the life-cycle of books as we were looking for a creative Fall book-related event to engage Milligan College students, faculty, and staff, which could also serve as a nice complement to the Edible Books Festival we put on in the Spring.
Since we didn’t know what to expect in terms of entry response the first time around, we decided to pair the idea of reimagining books as art with a display of some of the wonderful art books we have in the Library collection. This led naturally to a name for our event: Art Book+Book Art. We also decided that instead of awarding prizes for favorite entries, we would simply hold a drawing where one lucky (non-staff) entrant could win a $25 Amazon gift card.
We were very pleased by the initial response. We had 14 entries submitted by 6 artists, representing both students, faculty, and library staff. Student Anna Dukart was the winner of the Amazon gift card. The exhibit was set up in the back study area on the Main Floor of the Library throughout Homecoming weekend. It will remain up through Friday, November 8 if you haven’t yet had a chance to see it in person.
We love the idea of having the Library serve as a venue for art. We definitely plan to hold the event again next year. We hope that it will become an annual Fall/Homecoming tradition. Here are photographs from this year’s Art Book+Book Art exhibit (click on a thumbnail to enlarge):
** Tagge, N. and Booth, C. (2013, September). Constructive destruction: Examining the life cycle of texts through RE:BOOK. College & Research Libraries News, 74(8), 402-407.
Beginning with a “Welcome Back” banner hung in front of the building, followed by handing out “6 Thing we can help you with TODAY” bookmarks and our newest library pens at New Student Orientation, and adding a subtle update to the library website (and library staff email signatures), the Milligan College Library launched its “It’s Your Library: …and so much more!” promotional campaign for the 2013-14 academic year.
“It’s Your Library!” is the brainchild of User Services Librarian, Jeff Harbin and Library Director, Gary Daught. “We will be hanging new banners throughout the year,” said Harbin. “We want to keep the consistent ‘It’s Your Library!’ branding, but highlight different library services we think our users find most valuable–things such as research assistance, study spaces, and MCSearch. The ‘and so much more!’ aspect stresses that the whole is greater than the sum of any one library service highlighted at the time. Plus there’s the relational aspect we value and are trying to promote. All library services at some level are delivered to our users by competent, helpful, and caring staff.”
“That’s right!” added Daught. “We wanted to create an attractive promotional vehicle to enhance the visibility of the library to Milligan students and faculty while also encouraging them to take a greater sense of ownership in the library. The library exists for our users. So we figured, instead of talking about ‘what the library can do for you’ we would talk about ‘what your library can do for you.’ It’s a small but important change. The services are the same, but the relationship with our users is strengthened.”
In an earlier post, I walked you through the steps for downloading e-books from the Library’s EBSCOhost eBook Collections to your computer for offline reading. You will recall I pointed out that if the e-book is downloadable you would see this label in the title record:
At the time I first posted these instructions, the download or “checkout” period of all our EBSCOhost e-books was limited to seven (7) days. I am pleased to report that the checkout period for the downloadable titles in our EBSCOhost Academic eBooks Collection has been extended to 30 days–the same checkout period we provide for our physical lending books. This extended period reduces some of the inconvenience of having to re-download the title after only a week–especially nice if you have also taken the steps to transfer a downloaded e-book to your mobile device of e-reader.
If the e-book you have selected for downloading is available for this 30-day checkout period, you will see this dialog box during the download process:
Please note that this extended checkout applies only to the EBSCOhost Academic eBooks Collection. The Library’s older EBSCOhost eBooks Collection (what some of you may know as our NetLibrary Collection) is still limited to a 7-day checkout. Incidentally, unlike this older collection, the Academic eBooks Collection also supports unlimited simultaneous users. You should never encounter a turn-away for any title you would like to read from this collection.
In my previous post, I described the procedure for downloading EBSCOhost e-books to your computer for offline reading. In this post I will describe how you can transfer a downloaded book to a mobile device–a smartphone, tablet computer, or dedicated e-book reader.
Before proceeding, make sure that you have successfully completed all the steps described in my previous post and listed here:
Adobe Digital Editions negotiates copy protection for EBSCOhost e-books on your computer or your mobile device. In order to successfully transfer an EBSCOhost e-book to a mobile device that device must either natively communicate with Adobe Digital Editions when attached to your computer, or allow the installation of an application that can communicate with Adobe Digital Editions on its behalf. Dedicated e-book readers such as the Barnes & Noble Nook, Sony Reader, or Kobo eReader support Adobe Digital Editions natively. Unfortunately, Amazon E-Ink Kindles do not currently provide support for Adobe Digital Editions. Many smartphones and tablets, including Apple iOS devices (iPhone, iPod touch, iPad) and Android devices (including Amazon Kindle Fire tablets with some special tweaking), work with Adobe Digital Editions through a third-party application that can be installed on the device. I will describe the transfer procedure on a Barnes & Noble Nook and an Apple iPod touch. The specific procedure for your device may differ from these, but the following instructions will give you a good idea for what is involved. Please contact a librarian if you would like assistance, or if you run into any difficulty.
Launch Adobe Digital Editions on your computer then attach your e-reader device to your computer with the supplied USB cable. Adobe Digital Editions should automatically detect a compatible e-reader. You will be prompted to authorize the use of the device with Adobe Digital Editions (which may include entering your Adobe ID). In this screenshot notice “NOOK” is detected under Devices in the left column:
To install an e-book to the device simply select the desired title from the Bookshelf in the right column and drag it onto the device icon as shown here:
Adobe Digital Editions will notify you when the e-book installation is complete. Eject the device from your computer. Browse and launch the e-book from the device’s book Library. Start reading!
As with EBSCOhost e-books originally downloaded to your computer, when the checkout period expires you will no longer be able to open the book on your device. At this point, you may choose to delete the expired file from your device’s book Library. Re-attach the device to your computer, launch Adobe Digital Editions, highlight “NOOK” under Devices in the left column, select the expired title from the Bookshelf in the right column, Control-Click the book icon and select “Remove from Library” from the drop down menu.
Unlike the previous procedure where a compatible dedicated e-reader (like the Barnes & Noble Nook Simple Touch) is immediately recognizable by Adobe Digital Editions when connected to your computer, transferring EBSCOhost e-books to a smartphone or tablet requires a separate application capable of communicating with Adobe Digital Editions and serving as a book reader. You also need a transfer method that the reader application can understand.
As with downloading EBSCOhost e-books to your computer, the procedure for preparing your mobile device for transferring e-books is a bit complicated. However, you shouldn’t have too much trouble if you follow these instructions closely. The first three steps only have to be done one time. Feel free to contact a librarian if you would like assistance, or if you run into any difficulty. (Note: Amazon’s Kindle Fire is an Android-based tablet. However, installation of applications on this device is a bit more complicated than most. Special instructions are at the bottom.)
You need a fairly easy and straightforward way to transfer a downloaded EBSCOhost e-book in Adobe Digital Editions on your computer to your mobile device. Dropbox is a handy cloud storage service that can be used to facilitate this transfer. Go to http://www.dropbox.com to create a free account. (The free account comes with 2 gigabytes of storage–more than enough for routine e-book file transfers.) Write down your Dropbox email address and password.
You can use the Dropbox web interface on your computer to facilitate file uploads to your account, or you can download a dedicated desktop application (for Windows or Mac). However, it is strongly recommended that you download and install the mobile version of the Dropbox application to your mobile device (choose the appropriate version here). You only have to do this step once.
The process for transferring EBSCOhost e-books to a compatible Apple iOS or Google Android device requires that you first download and install an application that can be authorized to communicate with Adobe Digital Editions and function as a book reader. Bluefire Reader is a free application that is excellent for these purposes. You can use Bluefire Reader to open PDF and EPUB files on your mobile device. Download and install the Apple iOS or Google Android version as appropriate. You only have to do this step once.
I am using Bluefire Reader on an Apple iPod touch here. Launch Bluefire Reader on your device and select “Info” from the application menu. Tap the “Authorize” button in the Enable Adobe eBooks box. This will bring up a screen for entering your Adobe ID account information. Tap “Authorize.”
Your device is now authorized to open and read e-books downloaded to Adobe Digital Editions on your computer. You only have to do this step once.
You now have everything in place to transfer and read EBSCOhost e-books on your mobile device. Let’s transfer an e-book now!
a) Go back to your computer. I downloaded a new e-book from EBSCOhost into Adobe Digital Editions following the instructions in Step 4 from my previous post. The process went much smoother the second time around!
b) Although the e-book loads into Adobe Digital Editions, the e-book file is actually stored in another folder on you computer. On a Windows PC browse to this folder is called “My Digital Editions,” which is located in your “My Documents” folder. Notice the e-book file titled “The Autobiography of Charles Darwin” (Note: Although the file is a PDF, it will not open as normal in Adobe Reader because it is copy-protected. Adobe Digital Editions registered with your Adobe ID enables you to open this copy-protected file.):
On an Apple Mac computer, the same file is found in the “Digital Editions” folder in your user “Documents” folder:
c) Sign into your Dropbox account. For this demonstration I am using the web interface at http://www.dropbox.com. When you sign in the first time you will see three folders.
d) For this demonstration I am going to upload the e-book file into the “Public” folder in my Dropbox. Double-click the “Public” folder to open it. Click on the “Upload” button (it is the document icon with the blue arrow pointing up to the far left of the “Search Dropbox” search box). This brings up the “Upload to ‘Public’” dialog box.
e) Click the blue “Choose files” button. Browse to the “My Digital Editions” (Windows) or “Digital Editions” (Mac) folder and locate the e-book file you would like to upload as described above. Highlight the file and click “Open”. (If the upload appears stalled, click the “basic uploader” link and try again.) The file is processed and uploaded into (in this case) your “Public” folder. When the upload is complete you will receive this message:
Clear the dialog box by clicking “Done”.
f) You should now see the uploaded file in your Dropbox “Public” folder.
Since Dropbox stores your uploaded documents to the “cloud,” you can access them on any computer or device with an internet connection. This is how you will now access this e-book file and transfer it onto your mobile device.
a) If you haven’t already done so, download the appropriate Dropbox application version for your mobile device (e.g., Apple iOS or Google Android).
b) Launch Dropbox and sign into your account. You must have an active connection to the internet in order to access your Dropbox.
c) Notice the same folders in your mobile Dropbox as in the desktop or browser-based version on your computer. Remember that you uploaded your e-book to the “Public” folder. Tap “Public” to open this folder. There is your e-book!
d) Tap on the e-book file to download it to your device. Notice that this is a PDF file.
e) The e-book file download to your device appears to be complete. But notice that you don’t see anything other than the title on the screen. This is because the file is copy-protected and can only be opened by an application authorized to view Adobe Digital Editions copy-protected files. This is where Bluefire Reader comes into play. Tap the download button on the lower right of the screen (the icon with an arrow pointing down into a tray). This brings up a dialog that includes an “Open In…” button. Tap this button. You are now presented with one or more applications that may be able to open this file. Tap the “Open in Bluefire” button.
f) Tapping the “Open in Bluefire” button launches the the Bluefire Reader application. Notice your e-book, The Autobiography of Charles Darwin in the Library list. Tap on this title to open the book. Start reading!
As with EBSCOhost e-books originally downloaded to your computer, when the checkout period expires you will no longer be able to open the book on your device. At this point, you may choose to delete the expired file from the Library list in Bluefire Reader using the application’s Edit > Delete feature.
I mentioned above that Amazon’s E-Ink Kindles currently do not support e-books copy-protected using Adobe Digital Editions. Consequently, it is not possible to read e-books downloaded from EBSCOhost on your E-Ink Kindle.
Amazon’s Kindle Fire tablets run a version of the Google Android operating system. Consequently, it is possible to install Android versions of both the Bluefire Reader application and the Dropbox mobile app on your Kindle Fire. However, getting these applications on your device requires a little extra tweaking. Follow these steps to prepare your Kindle Fire (part of these steps come courtesy of the Bluefire Reader blog):
a) Tap “Settings” on your Kindle Fire (it’s the icon that looks like a gear)
b) Tap “More”
c) Scroll down until you see “Device”
d) In the Device tab, set “Allow installation of Applications” to ON, and tap OK when you see the Warning prompt
e) Using the web browser on your Kindle Fire, go to http://www.bluefirereader.com/files/ and tap on BluefireReader.apk to download the Bluefire Reader application. Tap on this file to install the application on your Kindle Fire.
f) Using the web browser on your Kindle Fire, go to http://www.dropbox.com/android and download the Dropbox Android application. This app should be labeled Dropbox.apk. Tap on this file to install the application on your Kindle Fire.
g) Return to the instructions to continue with the e-book transfer procedure.
The Library owns and subscribes to thousands of academic e-books from EBSCO Publishing. These e-books are readily accessible to authorized users from our EBSCOhost eBooks Collections database (select it from the “Resources” dropdown menu on the Library website). They are also indexed in the Milligan Library Catalog, and may surface among other search results in MCSearch.
The EBSCOhost platform includes a built-in viewer for reading e-books online using any modern web browser (e.g., Mozilla Firefox, Google Chrome, Apple Safari, or Microsoft Internet Explorer). However, many of EBSCO’s e-books can also be downloaded to your computer to be read at leisure offline. Downloadable titles are marked with this message:
The following instructions will guide you through the process of downloading EBSCOhost e-books to your computer. The procedure is a little challenging because it requires that you create two authorization accounts and download a piece of software. However, you shouldn’t have too much trouble if you follow these instructions closely. The first 3 steps only have to be done one time. Feel free to contact a librarian if you would like assistance, or if you run into any difficulty.
You will need an Adobe ID to authorize your access to the e-books you download from EBSCOhost into Adobe Digital Editions, or to transfer e-books to a mobile device (more on this in a later post). You only have to do this step once.
Download the Adobe Digital Editions application from Adobe’s website (Mac OS or Windows versions available). You will need this (free) application to view the e-books you download from EBSCO (via MCSearch, or directly from our EBSCOhost eBook Collections). The process will be smoother if you already have this software on your computer before you attempt the first e-book download. You only have to do this step once.
Launch the Installer and follow the instruction prompts to complete the installation. Once the installation is complete launch Adobe Digital Editions. You will be prompted to enter your Adobe ID and password to authorize your computer. This will also prepare your computer to recognize Adobe Digital Editions as the default application for opening EBSCO e-books. Here is a screenshot of the open application.
As indicated above, if you are a currently registered Milligan College student, faculty, or staff member you do not need to create an account to view an EBSCOhost e-book. Simply click the “eBook Full Text” link to launch the e-book viewer in your web browser.
However, if you want to download an EBSCOhost e-book to your computer for later offline reading in Adobe Digital Editions you will need to create a “My EBSCOhost” account. You only have to do this step once.
You now have everything you need to download and read EBSCOhost e-books on your computer. Let’s download an e-book now!
NOTE: These instructions apply only to e-books in the EBSCOhost eBook Collection (Milligan College Library also provides e-books from other publishers. Those e-books cannot be downloaded to your computer using these instructions).
a) Launch EBSCOhost eBook Collection from the “Resources” dropdown menu on the Milligan College Library website at http://library.milligan.edu. Search for an e-book. EBSCOhost e-books are also included in relevant MCSearch search results.
b) If the record for the e-book you have selected includes a “Download (Offline)” link the book can be downloaded to your computer for offline viewing. Click the “Download (Offline)” link.
c) You will be prompted to sign-in using your My EBSCOhost account. Click the “Sign In Now” link.
d) Enter your User Name and Password from your My EBSCOhost account (see Step 3) and click the “Login” button. (If you are using a personal computer you may choose to have your web browser “remember” your credentials so you don’t have to re-type this information in the future.)
e) Once you are logged into My EBSCOhost, a “Download This eBook” screen for the e-book you have selected will pop up. If the e-book is available for checkout, select the Checkout Period and click the “Checkout & Download” button. Notice the download screen informs you that you need to have Adobe Digital Editions on your computer in order to view the downloaded book (see Step 1).
f) If the download is successful you will see this screen:
g) Once the e-book file is downloaded you should see a screen prompting you to choose how you will open the e-book file. If you have Adobe Digital Editions pre-loaded on your computer the “Open with Adobe Digital Editions (Default)” option will be pre-selected.
h) If you downloaded the e-book file on an Apple Mac, locate the .ACSM file (stands for Adobe Content Server Message file) where you customarily download files (e.g., the “Downloads” folder), Control-Click on the file, select “Open With” from the contextual menu and select “Adobe Digital Editions (Default).”
i) Adobe Digital Editions should launch and you will see the e-book loading into the application. When complete, the book is immediately available for viewing! Notice the navigation tools on the top menu, and the table of contents pane on the left.
j) Click on the “Library” button in the upper left of the top menu to view all the books you have downloaded. Adobe Digital Editions will track the checkout period remaining on each book in your Library. When the checkout period is expired you will no longer be able to open the book. At this point, you may decide to delete the file from your Library. Control-Click the book icon and select “Remove from Library” from the drop down menu.
In a subsequent post I will show you how to transfer an EBSCOhost e-book from your computer to a mobile device (smartphone or tablet) or dedicated e-reader.
The Library recently responded to the increased use of web-enabled smartphones and tablet computers on campus by re-designing our website to optimize the viewing and use experience of our students and faculty. This is an exciting development, of which we are very proud.
The increased use of mobile devices on campus and in the Library has also resulted in requests from students such as: “I want to print a document from my iPad, but I can’t find the printer on the network. How do I go about doing this?”
Printing from a mobile device differs from printing from a laptop or desktop computer because there is no way to install printer drivers into the operating system on your mobile device. Printing has to be enabled through a separate mobile application (app) that you download and install onto your device. There are many printing apps available for various mobile operating systems (e.g., Apple’s iOS, Android, Blackberry, etc.). Some are paid, but many are free (more on this below). The app will typically support a list of compatible printers. You first configure the app to communicate with a compatible printer that is discoverable on your network via wi-fi from your device. You then link the app to an email account (to which you send documents you want to print as email attachments), or a web-accessed cloud storage service (e.g., Dropbox).
Because we use HP printers in the Library, I am going to tell you about a free printing app from HP that works remarkably well. I will walk you through the installation and printing process using an Apple iPod touch as my demonstration device (the steps may differ slightly on an Android or Blackberry device).
Go to HP’s Mobile Apps page and look for the HP ePrint app for your device’s operating system. For convenience, I have included links to the HP ePrint app download and use pages on HP’s site (right-click on the app icon to open in a new window or tab). Since I am demonstrating this process on my iPod touch, I searched for “HP ePrint” in the iTunes App Store on my device, and downloaded it directly.
Once the app is installed on your device launch it. The first time you launch the app you will see a series of help screens. You can dismiss these if you’d like. The app home screen looks like this screenshot on my iPod. Notice the “No printer found: Tap here to select a print” message. Notice also the “Activate” button. It doesn’t matter which action you do first. However, you must be connected to the wireless network before you attempt either action.
I have chosen to find a printer first by tapping “select a printer.” Here is a screenshot showing a list of available and compatible HP printers on the Milligan College wireless network. Notice that available printers have a green light. If the printer is not available the light will be grayed-out. (Remember, this app only works with compatible HP printers. It will not support printers manufactured by other companies.)
Selecting a printer from this list is a little tricky. First, make sure you are viewing the list of printers under the “All” tab. The HP printers in the Library are LaserJet 4250s, and there is one on each floor. The app has identified several printers of this model. However, it doesn’t tell you where the printer is located. It only provides a printer code in [square brackets]. Further, on my iPod screen I can’t even see the entire code. However, once you know which printer is which it is fairly easy to select the right one because the codes are unique. Here is the list currently (Note: if/when any of these printers are replaced these codes will likely change. We will update information at that time):
You can add one or all of these printers from the list. However, you can only add printers one at a time, and you have to have actually printed (Step 5) from each printer at least once before it is added to your “Preferred” list. To see all printers you have printed to tap on the “Preferred” tab. In the “Preferred” list the currently active printer is highlighted in blue. Change the printer you want by tapping on it.
For this demonstration I have selected the Library Basement printer [5E8812] by tapping on it. Once selected, the app returns to the home screen. Notice the light is green. But I cannot print to it until I Activate my ePrint account.
Tap the blue “Activate” button. This will take you to a screen (right) where you will enter an email address. Enter an email address you routinely use and tap the “Activate” button. The ePrint app will move to another screen where you will enter an activation code. The HP ePrint Center will send this activation code to the email address you entered in the previous screen. Check your email for a message from hpeprint.com with the subject line “ePrint mobile registration.” Open this email and enter the 4 character PIN code provided in this email. You have successfully activated your HP ePrint app!
When you return to the home screen you will notice three options listed below the selected printer: Photos, Web, and Email. For routine printing in the Library you will select either Web or Email. The Web option is for printing documents you have previously uploaded to a cloud storage service such as Dropbox. The Email option is for printing documents you have previously attached to an email message. To print a document from a cloud service just browse to and login to that service from within the HP ePrint app (see Step 7). To print a document that you attached to an email message you will need to log into your email account from within the HP ePrint app (see Step 6).
The screenshot at left shows the HP ePrint home screen with the Library Basement printer selected. Notice the “Activate” button no longer displays. Tap Email. In order to print from an email you first need to login to an email account. The first time you select the Email option you will be presented with the screen (right) with several popular email service options, or select “Other.” This will take you to a screen where you fill-in email address and password, etc. You can add more than one account. Accounts will be remembered within HP ePrint.
Attach a document you want to print to an email message. HP ePrint supports Microsoft Office (Word), PDF, and text documents. Send this message to yourself. Launch the HP ePrint app, select your printer, and tap the Email icon. Select the email account you previously registered and browse to the message and open it. Notice the attachment at the bottom of the message. Tap on the attachment to open it. The document will open with a large “Print” button at the bottom. Tap “Print”. The screen will show a progress bar as the document is sent wirelessly to the printer. You will receive a “Success” screen when the document has been successfully printed. Tap “Done,” and retrieve the document from the printer.
Incidentally, you can also just print an email message without an attachment by opening the chosen email as before, and then tapping on the email preview to bring-up the “Print” dialog.
If you have an account with a cloud storage service, such as Dropbox, you can easily browse to the service from the built-in web browser in the HP ePrint app. From the app home screen, select your printer and tap the Web icon, type-in the URL to your cloud service and login. Browse to the folder where the document you want to print resides. Tap the document to launch it. Exactly as before, the document will open with a large “Print” button at the bottom. Tap “Print”. The screen will show a progress bar as the document is sent wirelessly to the printer. You will receive a “Success” screen when the document has been successfully printed. Tap “Done,” and retrieve the document from the printer.
This printer utility app adds remarkable functionality to your mobile device. It’s a great complement to the enhanced mobile experience we have provided with our mobile-ready website. We encourage you to give this app a try. Once you get used to using this app with the Library printers, you can use it on other compatible HP printers elsewhere on campus. Feel free to speak with a librarian if you need assistance.